The beginning of February 2012 sees the launch of the UK Venue Show at London Olympia, to run alongside the Event Production Show. This will open the trade show season for the event sector and will centre on the Great British venue with exhibitors from both the capital and the counties lined up.

The show will offer a forum for buyers and decision makers of corporate events and product launches as well as seasonal parties and smaller meetings. London landmarks, independent properties and exhibition centres will be in place. This will give Individuals and corporate event management teams the opportunity to network and source the best venues for themselves or their clients.

Tanya Cohen, Event Director, UK Venue Show said: “The show is shaping up well and should be a benchmark for others as we lead in the trade show season. Our central London base and focused approach to our exhibitors has helped us fill a gap in the market that venues are keen to get involved with.”

Sourcing a venue is key to corporate event management, it’s important to pay regular visits to new and existing sites and stay up to date with how they’re looking and performing. Keeping up to date with information on venues such as improvements, refurbishments and any other changes which may affect the suitability is a key consideration in corporate event management.

The UK Venue show gives you the opportunity to arrange visits, network or negotiate with existing and new contacts in order to source the perfect venue for your client.

Choosing the right venue is crucial for the success of your event. There may be some key questions to ask yourselves regarding the timing and geographical location.

Timing: When will your event take place?

• Is the weather beneficial to the time of year for the event?

• Is this time of year most convenient for colleagues to attend?

• Which of the venues will have the appropriate space available at the time?

• When is the best time for your corporate event management team to hold the event?

Location: Where will the even take place?

• Consider geographical region, logistics and costs. Will it be convenient for your company and others?

• Is the venue appropriate for other recreational activities you’d like to have available?

• Is the space the right size for your group? Atmosphere is important.

• What would appeal to your attendees?

• Can the venue accommodate your event production, entertainment, A/V, sound and technical needs?

• Always conduct a site inspection.

Calculate your Budget:

• With an unlimited budget, anyone can plan a great event. But your financial resources are likely to be limited. The challenge is to plan a great event within a reasonable budget.

• Do the venues fall within your budget parameters for space, technical and catering expenses?

Using an experienced venue sourcing team can be very beneficial for your event. Along with sourcing your venue, the corporate management team can also negotiate on your behalf to ensure you get the best venue in terms of price, suitability and terms and conditions.

Daniel writes about a wide range of topical issues relevant to the event management industry. For more information please visit venue finders
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